Vänligen vänta medan sidan laddas…
Vänligen vänta medan sidan laddas…
The National Archives has the right to withdraw the loan without being liable to pay compensation if the borrower does not comply with the loan and insurance conditions. All costs arising in connection with the loan shall be covered by the borrower. The borrower must not transfer the Loan Agreement to another party. The borrower is not allowed to move the objects to another location or building without a written consent from the National Archives. In the event of theft or damages, the National Archives must be notified within 48 hours.
The borrower is required to be insured against all hazards, i.e. theft, loss or damage, during the loan period and during transportation. The National Archives reserves the right to demand payment up to the estimated insurance values. The Swedish Government’s Regulation for Risk Management (1995:1300) and The Regulation on State Exhibition Guarantees (1998:200) shall be followed in those cases where applicable.
The general loan period is maximum six months. The National Archives may specify special
restrictions for certain objects. Touring exhibitions are not in principle granted. If the borrower wishes to extend the loan the National Archives must receive a written enquiry two months before the original closing time of the exhibition.
Maps and drawings will be mounted and framed. Other items, such as documents and books, will be supported by archival quality boards or book cradles. These services will be carried out by the conservators of the National Archives after consultation with the borrower.
The National Archives will take care of the packing prior to transportation and specifies which transportation terms will be in force. The transportation vehicle must fulfil the same criteria as for those applicable for fine art works. On arrival of the objects the borrower shall, after unpacking, keep the crates and all the packing material for re-transportation.
The National Archives will send a courier at the expense of the borrower. The courier shall be
provided with allowances based on the current Swedish Tax Board Regulations, multiplied by the number of days. The number of days needed, may vary depending on transportation and installation circumstances and will be clarified closer to the opening. Prepaid accommodation in a hotel nearby the exhibition venue and the airline tickets etc. are to be arranged by the borrower. In the event of extended installation procedures the borrower must renew the airline tickets. The allowance plus other related costs, for example transport between the airport and the city, will preferably be invoiced the borrower.
The transportation agent will arrange all customs and security clearance and ensure that the courier is given assistance at all ports of entry and exit. Pro Forma invoice issued by the National Archives and other formalities signed by Swedish authorities shall in general be dealt with by the transportation supplier.
A recondition period of approximately 24 hours is normally needed before unpacking the objects. The courier and the borrower shall check the conditions against the condition reports when unpacking and re-packing the objects. The borrower is beholden to notify any alterations during the exhibition period.
The following guidelines should be fulfilled:'
The borrower is responsible for maintaining the specified climatic conditions. Climate reports may be required to be sent to the National Archives. For certain, particularly light sensitive objects, special requirements may be set out by the National Archives.
The borrower is responsible for 24 h full security. The exhibition venues shall regularly be under surveillance during opening hours and be alarmed at night. The crates with the loan objects shall be kept in locked, fire protected and climate sized storage before unpacking and before return. The National Archives must be informed of the fire and security system in use and will request a Standard and Facility Report.
Loan objects must not be photographed or reproduced without the National Archives permission, except for the purpose of insurance-basis in connection with damages or general installation views. Photographs to be used for exhibition catalogues, opening invitations or postcards shall be supplied by the National Archives. The photographer’s name and the National Archives must be stated. For security reasons, the exhibits will be reproduced in colour before leaving the National Archives.
The National Archives expects to receive two copies of the exhibition catalogue.
The National Archives shall be referred to as the lender on all exhibition text signs, postcards as well as in the catalogue.
The National Archives shall be notified well in advance regarding the return of the loan.
If the loan is cancelled by the borrower all reasonable costs incurred to that date will be borne by the borrower.
The Loan Agreement shall be governed by Swedish law, excluding its conflict of law rules. Disputes arising out of this agreement shall be finally settled by a Swedish court.
All costs arising in connection with the loan shall be covered by the borrower. This includes for example insurance, reproductions, security copies, conservation, materials, frames, book cradles, transport crates, transport, courier (travel, hotel and allowances) etc. The National Archives charges a fixed fee divided into three different levels for conservation and administration. These levels contain various examples of conservation treatments etc. included in the price.
Level 1 – 3,200 SEK, VAT will be added
Level 2 – 5,400 SEK, VAT will be added
Level 3 – 7,600 SEK, VAT will be added
Please observe! When extensive conservation treatments are required a special cost estimate will be given.
